ARTICLE XI MEETINGS, NOTICES, QUORUM AND OTHER RELATED MATTERS

ARTICLE XI

MEETINGS, NOTICES, QUORUM AND OTHER RELATED MATTERS

Section 1. Meetings. CAGBII will hold its annual, regular and special Meetings as deemed planned and agreed by the Council.

Section 2. Notice of Meetings. The notice of the meetings shall be communicated by the General Secretary to members personally, or by telephone, or by written or electronic message at least one (1) week prior to the scheduled meeting, indicating the date, time and place of the meeting. The invitees may waive this requirement, either expressly or impliedly.

Section 3. Quorum. The minimum number of CAGBII members who must be present at a properly called meeting in order to conduct business, is agreed to be half of the group population plus one (1). A majority of the number of present CAGBII Council shall constitute a quorum for any transactions and in every crucial decision made by the Council. A quorum shall be valid as a corporate act, except for election of officers which shall require the vote of majority of all members of the Council.

Section 4. Conduct of the Meeting. The meetings shall be presided by the Chairman or the President or in their absence by any other member chosen by the Council. The General Secretary shall act as the minute-taker of every meeting. If not present, the Chairman shall appoint a secretary for the meeting.
The meeting should be done in an orderly manner and with a positive outlook. An agenda should have been circulated and produced prior to the meeting. The participation of the members is fundamental to the success of a meeting, in as much as treating all members with respect by listening when others speak and not interrupting them.

Section 5. Date and Venue of the Meeting. The date and place of the annual, regular and special meetings of the CAGBII Council shall be respectively determined by them.